Equipment records are a facility’s technical memory. When a fault occurs or the maintenance team changes, they save a great deal of time.
What to record
Equipment name and tag, location, nameplate data, installation and commissioning date, manufacturer documents, and a list of services and repairs including parts replaced.
One tag per item
Give each item a unique tag and use the same tag on the equipment itself, in the list and in reports.
One agreed place to keep it
Whether it is a paper log or a shared file, everyone should know where it is and who updates it.
Start at handover
The best moment to open an equipment file is at installation and commissioning, because the data and documents are at hand.
If you want to set up equipment records properly from the start of a project, request a project review.
Related service: Facility services maintenance and repair
To discuss your project: Contact us